Privacy Policy

Last updated: 29 March 2026

APodcastGeek Limited ("APG", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website (apodcastgeek.com), use our client portal (clients.apodcastgeek.com), or engage our services.

APodcastGeek Limited is a company registered in Ireland. Our registered address is 67 Hillcrest Drive, Lucan, Co. Dublin, Ireland.

1. Data Controller

APodcastGeek Limited is the data controller for the purposes of the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018. If you have any questions about this policy, you can contact us at info@apodcastgeek.com.

2. Information We Collect

We may collect and process the following categories of personal data:

• Contact information: Name, email address, phone number, company name, and job title, provided when you book a strategy call, submit a contact form, or engage our services.
• Client data: Information provided during onboarding and the course of our service delivery, including podcast content, brand assets, guest information, and project communications.
• Payment information: Billing details processed through our client portal (clients.apodcastgeek.com), which is operated by Wayfront. We do not store credit card details directly.
• Website usage data: IP address, browser type, device information, pages visited, and time spent on pages, collected through cookies and analytics tools.
• Communication data: Records of correspondence when you contact us via email, our client portal, or other channels.

3. How We Use Your Information

We use your personal data for the following purposes:

• To provide, manage, and deliver our podcast production services
• To process payments and manage your subscription
• To communicate with you about your project, including pre-production briefs, scheduling, and deliverables
• To respond to enquiries and provide customer support
• To improve our website and services
• To comply with legal and regulatory obligations

4. Legal Basis for Processing

Under GDPR, we rely on the following legal bases to process your personal data:

• Contract: Processing necessary to perform a contract with you or take steps at your request before entering into a contract.
• Legitimate interest: Processing necessary for our legitimate business interests, such as improving our services and marketing, where these do not override your rights.
• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Legal obligation: Processing necessary to comply with Irish and EU law.

5. Cookies and Analytics

Our website uses cookies and similar technologies to enhance your experience. We use:

• Google Analytics (MonsterInsights): To understand how visitors use our website. This data is anonymised where possible.
• Wistia: To host and deliver video content. Wistia may set cookies to enable video playback and track viewing analytics.
• Calendly: When you book a strategy call, Calendly may set cookies to facilitate scheduling.

You can control cookie preferences through your browser settings. Disabling cookies may affect the functionality of certain features on our website.

6. Third-Party Services

We use the following third-party services that may process your data:

• Wayfront: Client portal and payment processing
• Calendly: Appointment scheduling
• Google Workspace: Email, document storage, and project management
• Wistia: Video hosting
• Firebase (Google Cloud): Website hosting

Each of these providers operates under their own privacy policies and data processing agreements. We ensure that all third-party processors provide adequate safeguards for your personal data.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Specifically:

• Client data: Retained for the duration of our engagement and for up to 6 years after the end of our business relationship, in line with Irish statutory requirements.
• Website analytics: Retained for up to 26 months in anonymised form.
• Marketing contacts: Retained until you withdraw consent or request deletion.

8. Your Rights

Under GDPR, you have the following rights regarding your personal data:

• Right of access: Request a copy of the personal data we hold about you.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of your personal data, subject to legal retention requirements.
• Right to restrict processing: Request that we limit how we use your data.
• Right to data portability: Request your data in a structured, commonly used format.
• Right to object: Object to processing based on legitimate interests or direct marketing.
• Right to withdraw consent: Where processing is based on consent, withdraw it at any time.

To exercise any of these rights, contact us at info@apodcastgeek.com. We will respond within 30 days.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted communications (SSL/TLS), secure access controls, and regular review of our security practices.

10. International Transfers

Some of our third-party service providers may process data outside the European Economic Area (EEA). Where this occurs, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, or the service provider's participation in an adequacy framework.

11. Children's Privacy

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a minor, please contact us and we will promptly delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated policy will be posted on this page with a revised "Last updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:

APodcastGeek Limited
67 Hillcrest Drive, Lucan, Co. Dublin, Ireland
Email: info@apodcastgeek.com

You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC) at www.dataprotection.ie.